CIRT: Critical Incident Response Team
The Kansas State Polytechnic Critical Incident Response Team (CIRT) assesses and coordinates the response to significant campus situations and events on the Polytechnic campus. The CIRT assists the community and its members to return to a more normal state of functioning after a critical incident and suggests future preventative measures.
Critical events may include:
- Student death or significant trauma
- Serious student situations involving medical or psychological concerns
- Campus threats or emergencies that directly affect the well-being of students and the campus community
Issues of inappropriate student conduct are referred to the Office of Academic and Student Services and the Student Judicial Program.
CIRT reports to the Dean of Students at Kansas State University.
Method of Operation - Crisis or Threat
An immediate crisis or threat should be reported as soon as possible to law enforcement (call 9-1-1), including the Kansas State Polytechnic Security Office (785-826-2952). Following notification of law enforcement, a crisis or threat involving a Kansas State Polytechnic student should be reported to the Associate Dean of Undergraduate Studies (785-826-2616) or the Student Services Manager (785-826-2984), who will then immediately notify the other individual.
Throughout this process, the Associate Dean of Undergraduate Studies will be in contact with the Assistant Vice President of Student Life, as well as the Dean of Students on the Manhattan campus. Should the situation warrant, these individuals may participate during any stage of the process outlined below.
For non-emergency situations, faculty, staff, and other individuals may use the "Student of Concern" reporting system regarding concerns about a student. MAKE A STUDENT OF CONCERN REPORT HERE.
STEP 1: The Associate Dean of Undergraduate Studies or the Student Services Manager is notified of a crisis or threat involving a Kansas State Polytechnic student. They will immediately notify the other.
STEP 2: The CIRT Chair (Associate Dean of Undergraduate Studies) initiates the CIRT process.
- The CIRT Chair gathers necessary information about the incident, and then contacts the CIRT, which may include Situation-Specific Response Personnel (SSRP). The Assistant Vice President of Student Life is also notified. If the situation warrants, a CIRT member proceeds immediately to the site of the incident or to the hospital.
- If warranted, the CIRT Chair may call an emergency meeting of the CIRT. The decision to have an emergency meeting is determined by the Chair.
- The Student Access Advisor will be contacted to determine if the student is registered. If registered, the advisor will attend the emergency meeting.
- SSRP may be requested depending on the crisis response needs.
- The CIRT works with Enrollment Management and Marketing Services and the Dean's Office to coordinate any press releases or contact with the media regarding a crisis.
STEP 3: The CIRT meets:
- Assesses the reported incident(s)
- Shares and gathers additional information
- Plans a response
- CIRT members coordinate various services and the Associate Dean of Undergraduate Studies maintains documentation of actions taken.
In the event that the CIRT believes that it may be necessary to expel a student pursuant to the Threat Management Policy (PPM 3015), the following procedures will be followed:
- The CIRT Chair and at least one other administrator will use reasonable efforts to communicate with the student as soon as practicable, giving the student an opportunity to respond regarding the alleged conduct.
- The CIRT Chair will document the student's response regarding the alleged conduct. If the student does not respond, the CIRT Chair will document the efforts made to obtain the student's response.
- If the CIRT Chair determines that expulsion is warranted, the student will be notified in writing as soon as possible and a copy of this procedure will be provided to the student at the same time.
- A student wishing to appeal the CIRT chair’s determination must do so by notifying the Dean of Students in writing within three (3) calendar days of receiving the determination. During the pendency of the appeal, the student and the University must follow the CIRT chair’s determination, including any restrictions on the student’s being on campus.
A student wishing to appeal the CIRT chair’s determination must do so by notifying the Dean of Students in writing within three (3) calendar days of receiving the determination. During the pendency of the appeal, the student and the University must follow the CIRT chair’s determination, including any restrictions on the student’s being on campus.
The Dean of Students will schedule a meeting to discuss the appeal as soon as practicable. At the meeting, the student may present the written and/or oral basis for the student’s appeal. Persons present at the meeting are limited to the student, one non-attorney representative for the student, one attorney representative for the student, the CIRT chair, the Dean of Students, and a University police or security officer. If the student brings an attorney representative, a member of the Office of General Counsel should be present. Representatives and attorneys (including the Office of General Counsel) are not permitted to participate in the meeting, other than to consult with the person they are accompanying.
The Dean of Students will determine any other procedures, as circumstances may require.
Within seven (7) calendar days after the meeting, the Dean of Students will issue a written decision affirming, overturning, or modifying the CIRT chair’s decision. The Dean of Students’ decision is the final decision of the University.
Nothing in the procedure shall prohibit the University from taking action to alleviate a perceived immediate threat.
STEP 4: Family and Kansas State Polytechnic community support:
- The Associate Dean of Undergraduate Studies or the Student Services Manager will contact family or alleged victims, if warranted.
- If the situation warrants, support for the family may be provided and a university liaison designated.
- CIRT members may contact roommates, significant other, or siblings, if they attend K-State, and others, as determined by the CIRT Chair.
STEP 5: Post-event procedures:
- The CIRT Chair will provide a summary to members, including the SSRP, to debrief and plan any appropriate follow-up programs or activities necessary.
- The CIRT members, including SSRP, evaluate the procedures followed and make suggestions for revisions to the procedures.
CIRT is chaired by the Associate Dean of Undergraduate Studies. Other core CIRT members include the Student Services Manager, a representative from Academic and Student Services, campus security, and the University Attorney. A larger group of response personnel from departments and units across campus (Situation-Specific Response Personnel) collaborate with CIRT, as requested.
CIRT members, as administrative agents in an educational institution, adhere to the laws and standards governing the disclosure of information to third parties both within and external to the University. Such information is disclosed only on an administrative need-to-know basis and only according to the relevant statutes that govern such disclosure.